We clear your shipment at the point of origin so it clears quickly at its destination
We physically inspect the goods, documentation, and loading process prior to shipment. By inspecting at the origin instead of the destination, we save your business days in customs delays, storage fees, and unexpected holds.
The problem doesn't occur at the source; it occurs after the container has already arrived.
An inconsistency between the cargo and the documents goes unnoticed while the goods are in transit. It only becomes apparent at destination customs, where every day of delay comes at a cost and every correction takes more time than your operation can afford.
Days the goods have been held at the port.
A documentation discrepancy detected at the destination can delay the release of your shipment by up to 15 days. Every day that passes means inventory that doesn’t reach your customer along with tied-up capital.
Storage, handling, and delays.
As long as the goods aren’t released, costs continue to accrue for port storage, unloading operations, and container delays—daily charges that weren’t in your budget.
Unexpected customs inspections.
A shipment with inconsistent documentation increases the risk of a physical inspection by customs. A customs inspection adds time, cost, and potential findings that can complicate clearance.
Differences Between Goods and Documents.
If the declared information does not match what was loaded, the correction must be made at the destination, with your customs broker, against the clock. What took only a few minutes at the point of origin becomes a process that takes days at the destination.
We do the work at the source that is normally discovered at the destination
Our team inspects the cargo, verifies the documentation, and oversees the loading process before the shipment leaves its point of origin. We perform the inspection that would otherwise take place at the port of destination, when resolving any issues becomes time-consuming and costly.
We verify the actual goods against the commercial documentation. If there is a discrepancy between what is being shipped and what the paperwork states, it is detected at the point of origin, not at customs.
We are on site during the loading and stowage of the container. We check the condition of the container, the arrangement of the cargo, and that it is properly sealed—because a stowage issue can also delay a shipment.
The digital report is sent to you and your customs broker well in advance, giving you enough time to prepare the clearance documentation while the goods are still in transit.
The difference between shipping in 2 days versus 15
When the review is conducted at the point of origin, the documentation and validation work is already complete by the time the goods arrive at their destination. Customs clearance becomes a quick procedure rather than a lengthy process.
Shipment arrives at Mexican port
Container unloading operations
Pre-clearance at port (Mexico)
Daily cost + handlingDocument correction and non-tariff regulation review
Storage charges start accruing
Additional daily costCustoms declaration drafting and duty assessment
Clearance
Physical inspection of goods and container loading at origin
Digital delivery of the inspection report to the client and customs broker
Shipment departs from origin port
Document correction and non-tariff regulation review
Draft customs declaration and duty calculation
Shipment arrives at Mexican port
Container unloading operations
Clearance
Process completed
The dotted line marks the ETA the same arrival moment in both scenarios. Everything that happens before the ETA is work done at origin — and that is what prevents storage, handling and corrections at the port.
Five checkpoints between the factory and the port
We track the goods throughout their journey at the point of origin—from the factory to the port. These are the five points where we verify them.
Information that your customs broker receives before the goods arrive
The report is the information needed to prepare the shipment in advance, so that the container can be released as soon as it arrives at the port.
Results of the physical, documentary, and loading process inspection. Includes a clear recommendation regarding the condition of the shipment.
Comparison of physical goods against commercial documents (invoice, packing list). Inconsistencies detected and noted prior to departure.
Photographs of the container, the cargo, the stowage process, and the sealing.
Container condition, seal number, cargo condition. Information relevant to your customs broker and your cargo insurance provider.
The report is sent to you and your customs broker in digital format, giving you time to prepare the clearance documentation while the goods are in transit.
During loading and before shipment
Origin Pre-Clearance is conducted at the time the container is loaded, before the vessel sets sail. However, there are certain operational scenarios where its impact is greater.
High volume and recurrence
If you import containers frequently, every day you save on clearance adds up. Origin Pre-Clearance turns a one-time savings into a sustained operational advantage.
Regulated Goods
Chemicals, automotive, machinery, and regulated products. The shipments subject to the most customs scrutiny are the ones that benefit the most when they arrive at their destination with their documentation already validated.
Time-Sensitive Operations
Seasonal demand, product launches, just-in-time inventory. When the customer’s delivery date allows for no delays, shipping within 2 days instead of 15 is no longer just a cost-saving measure—it becomes a necessity.
What Sets a Loading Inspection Apart from Just Another Formality
Our own team at the point of origin, present during loading.
Our inspectors are physically present during the loading of the container. We do not outsource critical tasks.
A digital report that your agent can use.
Photographic evidence, document verification, and recording of the loading process—with time to prepare the shipment.
Knowledge of customs procedures.
We understand which documents and conditions speed up customs clearance. We coordinate with your customs broker, not in parallel.
Auditable international endorsement.
ISO 9001 · 37001 · 27001 and GACC certification. Your report is valid for customs, insurance, and the buyer.
The step that completes the chain started by the other three
Supplier audits, quality control, and pre-shipment validation ensure that the correct goods are delivered. Origin Pre-Clearance ensures that those correct goods arrive at their destination quickly and without any issues.
Loading Inspection
Questions We Get Asked About the "Origin Pre-Clearance" Program
The time saved varies depending on the type of goods, the customs broker, how far in advance the report is reviewed, and how well the documentation is prepared. Under favorable conditions, the time savings can be as much as 13 days, since clearance can be completed in approximately 2 days compared to conventional clearance. To take full advantage of this benefit, we recommend that you begin reviewing the documentation as soon as you receive our report.
No. The Origin Pre-Clearance system allows for advance customs clearance, but it does not replace the customs broker’s responsibility. At Asia IBS, we gather detailed documentation regarding the goods, packaging, labels, distribution, and cargo; it is your customs broker’s responsibility to verify regulatory compliance and determine the customs procedures applicable to your operation. Both roles complement each other to streamline the process and provide greater certainty.
That’s right. Once you loop us in with your customs broker or share your specific requirements, Asia IBS will gather all the necessary documentation to match those points. While regulatory interpretation and compliance validation remain with your customs broker, our team works in close coordination to ensure the information you receive is clear, actionable, and delivered on time.
We document any inconsistency with detailed photographic evidence in the Origin Pre-Clearance report. Armed with this data, you can decide in a timely manner whether to request supplier corrections prior to dispatch, update documentation, or prepare corrective measures upon arrival, such as working with accredited verification units (UVAs) for labeling compliance.
The service applies to both types of shipments: full container load (FCL) or less than container load (LCL), provided that the scope is defined in advance. For consolidated shipments, it is especially important to have an up-to-date packing list, a list of SKUs, the suppliers involved, and authorization to open the packages during the inspection. We’d be happy to guide you in preparing these requirements so that the inspection proceeds smoothly and efficiently.
Argentina, Bangladesh, Cambodia, Ecuador, Hong Kong, India, Mexico, Pakistan, Thailand, Taiwan, Turkey, Vietnam.
Chile, Colombia, Philippines, Indonesia, Malaysia, Myanmar, Peru, Sri Lanka.
Cyprus, South Korea, Costa Rica, El Salvador, Slovakia, Spain, France, Greece, Honduras, Italy, Malta, Panama, Poland, Portugal.
Germany, Saudi Arabia, Austria, Belgium, Bulgaria, Canada, Denmark, Slovenia, Japan, Luxembourg, Netherlands, United Kingdom, Czech Republic, Romania, Singapore, South Africa, Sweden, Switzerland, Uruguay.
Brazil, United States
The report is delivered within 48 to 72 business hours after the audit, inspection, or review is completed. The exact timeframe may vary depending on the agreed-upon scope, the volume of information reviewed, the number of SKUs, the number of suppliers involved, and the complexity of the case. As soon as it is ready, we will share it with you for your review.
Talk to a Loading Inspection specialist
In just 20 minutes, we’ll analyze your operation, cargo, and destination customs requirements to pinpoint the optimal timing for your Loading Inspection and quantify the time you’ll save with Origin Pre-Clearance.
