Pre-Shipment Inspection (PSI)
Check your goods before scheduling the shipment
We confirm that the finished, packed, and labeled product matches what you agreed on with your supplier. Detecting discrepancies at this stage lets you request corrections before the shipment booking narrows your room to act.
Spot discrepancies while you can still correct them
A different model, a label that doesn’t match, or packaging with visible damage may require adjustments before the goods are shipped.
Asia IBS’s Pre-Shipment Inspection is a visual and documentary review of the finished product. We recommend carrying it out at the supplier’s factory, before requesting the booking or container reservation, to make any necessary corrections easier.
You receive evidence of the findings so you can decide how to proceed with your operation.
What do we verify?
We review one product piece per SKU, together with the checklist items that correspond to the agreed scope.
Comparing the physical label against the information provided by the client can be added as a complement to the service. This scope is confirmed before the inspection is scheduled.
A scope defined by SKU
Each distinct combination of style, size, and color is a separate SKU or reference.
The service is quoted per man-day: a unit that covers planning and coordination, one inspector’s on-site inspection for one day, and the preparation and delivery of the report.
- Without label comparison: up to 35 SKUs per man-day.
- With label comparison: up to 25 SKUs per man-day.
Actual capacity depends on the hours available at the factory or warehouse. If the number of references requires additional resources, the same limits apply per additional inspector/man-day.
When and where should the inspection take place?
The recommended time is when production is finished, packed, and labeled, preferably before booking the container.
Before confirming the date, we check with the supplier that the goods are accessible. If pallets will be used, the review must be coordinated before palletizing, or it must be confirmed that they can be opened to access the product.
The supplier’s factory offers the best chance of making corrections. The inspection can also take place at a consolidation warehouse, although at that point the ability to correct is usually limited and may require returning the goods to the supplier.
A report for making evidence-based decisions
The report includes:
- General client information.
- Overall inspection result: Pass or Fail.
- Summary table.
- Photographs of the review.
The result corresponds to the conformity checklist applied; it does not represent a statistical acceptance of the lot. The decision to accept, reject, or request corrections rests with the client.
Delivery times after the inspection:
- From 1 to 50 SKUs: 2 to 3 business days.
- From 51 SKUs: 4 to 5 business days, with prior confirmation by email.
The report is shared via a OneDrive link. It does not include container information.
Choose the service based on what you need to verify
These services can complement each other. PSI does not replace QC and does not include loading supervision.
Pre-Shipment Inspection
Quality Control
Loading Inspection
Frequently asked questions
Scheduling requires at least 3 business days’ notice in China and 5 business days in the rest of the world. We recommend coordinating it before arranging the booking and factoring the report delivery time into your schedule.
The supplier contact’s name, mobile number, and email; the purchase order (PO) number; and the importer name recognized by the supplier.
Sharing the packing list or commercial invoice when scheduling makes coordination easier. The documentation needed to carry out the review must be obtained before the inspection.
No. One piece per SKU is reviewed using a conformity checklist. No AQL, statistical levels, tolerances, or defect classification and counting are applied. Functional tests are not included either.
If you need to assess the quality of the lot or perform tests, Quality Control is the service to consider.
Labels are reviewed against the information and requirements agreed with the client. The service does not certify NOM compliance and does not replace the review of regulations, permits, or tariff classification, which is the responsibility of the client and/or their customs broker.
PSI can be useful for LCL or air shipments and when the goods will become inaccessible after palletizing, sealing, or strapping. Before scheduling, the location, SKUs, and access to the product must be confirmed.
Findings are documented so you can decide whether to request corrections, follow up, or accept the goods. Carrying out the inspection at the factory and before booking the shipment makes those adjustments easier to manage.
The report reflects the goods and conditions observed at the time and place of the inspection. It does not verify the weights or measurements declared in the packing list, nor does it certify later changes or the quantities ultimately loaded.
To supervise and document loading, consider Loading Inspection.
Schedule your review before booking the shipment
Share the supplier’s location, the number of SKUs, the status of the goods, and your schedule. We’ll help you define the scope and coordinate the inspection with access to the product and time to evaluate the results.
